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Policy on the avoidance of conflict of interest and conditions for appearance thereof in JSC Belagroprombank

To implement a systematic approach towards the management of the conflict of interest at JSC Belagroprombank (further – the Bank) and the participating companies of the bank holding company of which the Bank is a parent company, to improve corporate governance and ensure thereupon the financial reliability and capacity for long-term functioning as the profitable bank holding company, JSC Belagroprombank developed “The policy on conflict of interest management in JSC Belagroprombank and the bank holding company JSC Belagroprombank”  (further – “ the Policy”).

Corporate governance is aimed at implementation of goals and the development strategy, of which one of the main tasks is management of conflict of interest, including a set of measures for identification and avoidance of the conflict of interest as well as conditions for appearance thereof.

The conflict of interest refers to contradictions in property interests and other interests of the bank and its shareholders (other beneficiary owners), management bodies and other members thereof, participating companies of the bank holding company of which the Bank is a parent company, structural subdivisions, employees, customers, which may result in unfavourable consequences for the bank and customers.

The conflict of interest management is aimed, inter alia, at ensuring the sustainable and ongoing functioning of the bank holding company, increasing its competitive ability and maintaining an anti-corruption system, through adoption of effective and efficient measures to avoid the conflict of interest;

The conflict of interest management is divided into the following stages: identification and assessment of potential areas and conditions for the occurrence of a conflict of interest, prevention and settlement of conflicting interests.

Identification of conflict of interest, existing and potential areas, and conditions for the occurrence of a conflict of interest is implemented in the internal control, risk management and corporate governance processes.

The Bank and the participating companies of the bank holding company ensure that their customers and counterparties are given fair treatment whilst consulting them, rendering services to them or making transactions with them or on their behalf and take all necessary measures to avoid a conflict of interest, as well as to identify the circumstances that may cause a conflict of interest.

In order to resolve a conflict of interest, the Bank and the participating companies of the bank holding company take the following measures:

  • Creating an organizational structure based on the principles of division of responsibilities and powers;
  • Ensuring the protection of commercial and other legally protected secret, as well as of personal data;
  • Creating the efficient internal control system;
  • Restriction of interference as regards decision making, voting participation and avoiding any action;
  • Reviewing of job functions;
  • Limiting of access;
  • Eliminating the possibility of employees’ involvement in unlawful activities, including money laundering, financing of terrorist activities and financing of the proliferation of weapons of mass destruction;
  • Transferring an employee to the position involving the performance of job functions outside the area of the occurrence of a conflict of interest;
  • Delegating authorities to a higher level;
  • Timely responding to the occurrence of negative or inaccurate information in mass media and other sources, and investigation of the said cases;
  • Timely reporting to a higher official and (or) authorized information management body on any conflict of interest as soon as it becomes known;
  • Preliminary determination by the Bank’s collegiate body of the recommended position of the Bank’s representatives in the management bodies of the participating company of the bank holding company when voting on the matters in question in the management bodies of the participating company of the bank holding company;
  • Ensuring disclosure of information on the activity of the Bank and the participating companies of the bank holding company in accordance with the legislation of the Republic of Belarus.

Measures aimed at identification and avoidance of a conflict of interest are not exhaustive. In each specific case, the Bank may take other measures to resolve a conflict of interest.

 

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